Last Updated: June 15, 2025

At Tekents, we are committed to safeguarding your privacy. This Privacy & Policy page explains how we collect, use, and protect your information in relation to the AI + Quantum Computing Summit, India 2025, held in India and organized by Tekents.

1. Information We Collect

We may collect the following types of data when you interact with our event website, register, or attend the summit:

• Personal Information: Full name, email address, contact number, company/organization, designation, city/country, etc.

• Registration Data: Ticket type, session preferences, participation in workshops, dietary or accessibility needs, T-shirt size.

• Technical Data: IP address, device type, operating system, browser type, referring URLs, and cookies.

• Media Data: Event photography, videography, or recorded sessions (with prior notification and opportunity to opt-out).

2. How We Use Your Data

We use your data for the following purposes:

• Event registration and ticketing

• Sending event-related emails and logistical updates

• Personalizing your agenda and recommendations

• Networking facilitation (if opted-in)

• Event analytics and experience improvement

• Sharing sponsor updates or job opportunities (only with consent)

3. Cookie Policy

Our website uses cookies to:

• Enhance user experience

• Track website analytics (via services like Google Analytics)

• Manage session states during registration

• Remember your preferences for future visits

You can control or delete cookies through your browser settings. Refusing cookies may affect your user experience.

4. Data Sharing

We do not sell your personal data. However, we may share limited data with:

• Event technology platforms (e.g., ticketing, virtual meetups)

• Sponsors or partners (only if you give explicit opt-in consent)

• Vendors or contractors involved in logistics, with NDAs in place

• Legal authorities, if required under applicable law

5. Your Rights (GDPR & Indian Data Privacy)

We comply with the General Data Protection Regulation (GDPR) and the Digital Personal Data Protection Act (DPDPA) 2023 (India). As such, you have the right to:

• Request access to your personal data

• Correct inaccurate or outdated information

• Request deletion of your data ("Right to be forgotten")

• Withdraw consent for communications at any time

• Lodge a complaint with the relevant data protection authority
  

To exercise any of these rights, contact us at: info@tekents.com

6. Event Photography, Video & Media Release

By registering for and attending the event, you consent to being photographed or recorded unless you opt out via email prior to the event. These materials may be used in post-event reports, social media posts, and future event promotions.

7. Data Retention

We retain your data only as long as necessary for the purposes it was collected, or to meet legal/regulatory obligations. You can request deletion at any time.

8. Third-Party Websites

Our website or event communications may contain links to third-party platforms. We are not responsible for the content or privacy practices of those websites. Please read their policies individually.

9. Terms of Service (Summary)

By registering for or participating in the event, you agree to:

• Abide by the event code of conduct, which promotes respectful and inclusive behaviour.

• Provide accurate information during registration.

• Accept any changes in schedule, speaker lineup, or venue, which may occur due to unforeseen circumstances.

• Grant permission (unless opted out) for Tekents to use your likeness in event media.

• Do not misuse any proprietary event materials, presentations, or recordings without permission.

10. Policy Updates

We may update this Privacy & Policy page from time to time. The updated date will always be visible at the top. We recommend checking back occasionally to stay informed.

11. Contact Us

For all privacy-related queries, reach out to:

Tekents Events Office
📧 info@tekents.com
🌐 www.tekents.com